What Is Coffee Roasting Software?
Coffee roasting software is a specialized software solution designed to assist coffee roasters and manufacturers in managing and optimizing the roasting process. It offers temperature monitoring, inventory management, quality control, data analysis, and more features.
Key Features of Coffee Roasting Software
Coffee roasting goes far beyond logging temperatures. It focuses on roasting operations to improve the coffee quality, consistency, and business.
Here’s an overview of the key coffee roasting app features you should look for while searching for a solution for your roastery:
- Logging and Replay of Roast Profiles—Manufacturing software for coffee roasting lets you control and save roast settings such as time, temperature, airflow, drum, and drum speed.
- Real-time Monitoring—You can receive instant insights into the processes.
- Analytics and Reporting—The solution will provide key metrics and roast trend analysis to help you make smarter decisions.
- Recipe Management—Roasters can save and replay their favorite roast profiles or “recipes” to easily recreate specific flavor profiles.
- Inventory Management—Helps track stock levels, alerts you when supplies run low, and forecasts what you’ll need for future batches.
- Production Planning and Scheduling—You can organize roast schedules based on upcoming orders, helping you avoid overproducing.
- Quality Control—The platform links roast profiles to cupping notes, customer feedback, and flavor scores to monitor and improve the quality of every batch.
- Order and Wholesale Management—The feature handles wholesale orders, customer standing orders, and invoicing.
- Food Safety and Compliance Support—Comply with food safety standards by tracking supplier information, lot numbers, and compliance documentation.
- Automated Alerts and Notifications — Receive instant alerts for low inventory, scheduled maintenance, or order deadlines.
- Accessibility—Cloud-based software helps provide stable remote access to teams.
Why Should Coffee Manufacturers Use Coffee Roaster Software?
Top reasons why coffee roasters need to implement a software solution:
- Coffee roasting software helps roasters achieve consistent roast profiles.
- The solution ensures accurate temperature control during roasting.
- Coffee roasting solutions streamline inventory.
- Coffee roaster software facilitates QC and analysis.
- The software enables comprehensive batch traceability.
- Rosters receive real-time data insights for better decision-making.
Top 5 Coffee Roasting Software in 2025
Discover the best software solutions for coffee roasters.
1. FoodReady AI
Pricing: Contact FoodReady for more information
Platforms supported: Web, iOS, and Android
Why use FoodReady AI?
FoodReady coffee roasting software is built for coffee manufacturers and roasters to comply with food safety regulations, manage quality control, and streamline operations.
The software helps manage food safety, inventory, and production. You can also build a personalized HACCP plan, track batches, monitor quality, and comply with the FDA, USDA, and GFSI standards.
The software also offers automated traceability and production tracking to keep your operations organized and audit-ready.
FoodReady AI Features:
- AI HACCP Plan Builder: FoodReady offers editable coffee HACCP plan templates.
- Drag and drop food handling and processing steps to build a process flow.
- Integrated ingredient and process Hazard Analysis tool to identify and build in necessary process controls at each step of the flow.
- Comprehensive CCP and PC summaries generated from each process flow.
- Hazard Database: A comprehensive database of biological, chemical, and physical hazards based on product types.
- Document Management: Document register with revision history tracking.
- Checklist Builder: Dynamic, easy checklist builder with a library of templates.
- Food Safety & Quality Monitoring and Verification: Streamlined production monitoring and verification of checklists and records.
- Recall Management: Build and manage compliant recall plans.
- Sampling & Monitoring: All-in-one scheduling, execution, and reporting, allowing for easy monitoring of the facility environment.
- Standard Operating Procedures: Access our Standard Operating Procedure templates and AI SOP generator.
- Inventory and Batch Management: Coffee inventory management software helps optimize coffee inventory.
- Task Management System: Schedule recurring and incidental tasks for all your facility program management systems.
- Roast Profile Logging, Replay, and Recipe Management: Record roast settings and save them as recipes to recreate specific flavor profiles consistently.
- Production Planning and Scheduling: Organize and schedule roasting batches based on upcoming orders.
- Order and Wholesale Management: Manage customer and wholesale orders and invoicing from one platform.
- Notifications: Receive instant alerts on the processes to optimize daily operations.
- Cloud Platform: User-friendly cloud software makes it accessible to teams.
How Can FoodReady AI Help You Roast High-Quality Coffee?
Coffee roasting software has become a necessity for rosters striving to improve consistency and work in compliance with local and state regulations. FoodReady AI is a full roastery management software that will help you handle not only the roaster but also the entire roastery.
Our software allows you to manage your food safety plan, track lots and batches, schedule production, and assign and control tasks.
Moreover, you will get rid of cumbersome paperwork and multiple spreadsheets by moving them to a digital document management system.
We prioritize food safety compliance, along with productivity and profitability, so you will reduce the stress from recalls, improve monitoring and reporting, and, most importantly, meet food safety standards and achieve a desired certification.
A great example is Leelanau Coffee Roasting Company. They provide roasted coffee beans all around the country and addressed FoodReady to prepare for a food safety audit. The company improved its food safety practices and became FDA and FSMA-compliant in four months! Can you imagine that?
We will be eager to contribute to your success as well. Visit FoodReady’s website to learn more and book a demo.
2. Cropster Roast
Pricing: Starts from $99 / month
Platforms supported: Web, iOS
Why use Cropster Roast?
Cropster allows you to effortlessly monitor and manage all aspects of your roastery, taking care of the time-consuming tasks you can’t spare a moment for.
The solution allows you to monitor your green coffee closely through automatic inventory adjustments and effortlessly stay organized with cupping notes, production plans and volumes, roast profiles, run-out dates, and traceability.
Cropster Roast Features:
3. RoastLog
Pricing: Starts from $129 / month
Platforms supported: Web, iOS
Why use RoastLog?
RoastLog offers a software platform for specialty coffee roasters. It enables them to track roast profiles, manage inventory, and access detailed analytics and reports.
Their user-friendly cloud-based software helps you keep the entire roasting operation organized, efficient, and focused on delivering quality coffee every time.
RoastLog Features:
- Real-time Data Logging
- Inventory
- Reports and Analytics
- Roast Profiling
4. Acctivate
Pricing: Contact Acctivate for more information
Platforms supported: Web
Why use Acctivate?
Acctivate coffee roasting software streamlines inventory management, purchasing, order fulfillment, lot number traceability, landed cost calculations, and more.
The software is affordable and versatile enough to enable you to tackle the unique challenges of running a coffee-roasting business.
Acctivate Features:
- Inventory Management
- Purchase – Order Tracking
- Traceability
- Batch Processing
- Sales Management
5. Katana
Pricing: Starts from $179 / month
Platforms supported: Web, iOS and Android
Why use Katana?
Katana’s cloud inventory platform lets you easily manage your inventory, ensuring optimal stock levels across multiple locations while efficiently tracking products available for sale.
You will benefit from real-time insights and other features like batch and expiry date tracking, planning and forecasting, and production management.
Katana Features:
- Automate Inventory Transactions
- Manage Product Variants
- Receive Restock Notifications
- Sales Order Management
- Purchase Management
6. RoasterTools
Pricing: Starts from $166 / month
Platforms supported: Web
Why use RoasterTools?
It’s a single platform designed by coffee roasters for coffee roasters, helping them cut costs, reduce mistakes, and simplify the process. The platform helps them easily manage orders, plan production, track inventory, and even handle invoices.
It keeps your orders, production plans, and inventory in one place, so you can spend less time on spreadsheets and more time roasting quality coffee.
RoasterTools Features:
- Inventory
- Plan Production
- Task Auto Planning
- Demand Calculator
- Wholesale Ordering
7. RoastPATH
Pricing: Free version available; paid plans start from $9.00 / month
Platforms supported: Web, iOS and Windows
Why use RoastPATH?
RoastPATH is a specialty coffee roasting software solution that improves collaboration and precision. It strives to help coffee roasters strengthen their business and a brand’s success on the market.
In addition to the features they already offer, such as live roast, profile analysis, and coffee database access, they plan to implement production planning, sensory analysis, and inventory.
RoastPATH Features:
- Importable and Exportable Roast Profiles
- Coffee Database
- Profile Analytics
- Notebook
How Do I Choose the Right Coffee Roasting Software for My Business?
When selecting a coffee roasting solution, consider some crucial factors, including:
1. Specific features you require
You must figure out which features you need the most in the coffee roasting software. Your needs will determine the best solution.
2. Ease of use
Look for an easy-to-use, intuitive interface solution to avoid resistance to change and ensure smooth implementation.
3. Scalability
Choose software that can scale as your business grows. This way, you will save time and money in the future when you need more functionality—the platform will adjust to you.
4. Customer support
You may need additional support from vendors, especially during the integration phase, so choose the solution that offers comprehensive guidance and support.
5. Integration capabilities
Opt for the platform offering integration capabilities, such as QuickBooks or IoT devices.
6. Pricing
Compare the pricing packages vendors offer to decide which solution fits your budget.
Here’s a brief overview of the options we provided in our guide to help you compare.
| Software | Company | Pricing | Pricing Model | Customer Support | Trial or Demo |
| FoodReady | FoodReady | By contact | Subscription | 24/7, Knowledge base | Yes |
| Cropster Roast | Cropster | Starts from $99 / month | Subscription | Helpdesk, Tickets,Product Updates,System Status | Yes |
| RoastLog | RoastLog | Starts from $129 / month | Subscription | Knowledge Base and Customer Support Portal | Yes |
| Acctivate | CAI Software | By contact | Subscription | Onboarding, Training, Documentation, Knowledge Base | Yes |
| Katana | Neogen | Starts from $179 / month | Subscription | Email/Phone, Knowledge Base, Video Library, Onboarding, Webinars, Partner Directory, Academy, etc. | Yes |
| RoastPATH | Mill City Roasters | Paid plans start from $9.00 / month | Subscription | Email, Phone, Help Center | Yes |
| RoasterTools | RoasterTools, Inc. | Starts from $166 / month | Subscription | Knowledge Base, Email, Phone | Yes |
Frequently Asked Questions:
Most roasting software solutions offer customization options for different roasting styles and preferences.
Coffee roaster software typically includes inventory management features that allow you to track green coffee inventory and monitor stock levels.
Yes. These can include cupping session management, sensory evaluation tools, roast analysis reports, and data visualization options.
Coffee roasting software allows you to track each batch, record relevant data such as origin, lot number, and processing methods, and maintain a traceable history, which can be crucial for transparency and quality assurance.
Yes, cloud coffee roasting software solutions offer remote monitoring and control capabilities.
Some coffee roasting solutions offer features and services that help you become audit-ready. For instance, FoodReady offers compliance tools and comprehensive food safety consulting services to help you achieve your food safety goals.
